Special Events Associate

Company Overview

The Arts Club Theatre Company is Canada’s largest year-round not-for-profit theatre company. Now in our 60th season, the Arts Club offers the best in professional theatre and has staged over 657 productions. Arts Club is grateful to have our offices, rehearsal halls, workshops, and theatres on the unceded, ancestral and traditional shared lands of the xmθkwym (Musqueam), Skwxwú7mesh (Squamish), and Slílwta/Selilwitulh (Tsleil-Waututh) Nations. 

We are British Columbia’s largest non-profit cultural employer- hiring more than 500 artists, staff, and crew to stage up to 20 shows annually. We educate and cultivate students and theatre lovers of all ages—over 2,500 people engage in our education and professional development programs annually. We support artists and other arts organizations through professional engagement activities, believing firmly that an investment in the industry benefits all. We are a major economic driver in the areas surrounding our venues—our theatres attract a quarter million theatre patrons to dine and shop in the South Granville, Olympic Village, and Granville Island neighbourhoods.

 

Our Mission

To inspire and nurture artists and audiences through cultural experiences that are engaging, though-provoking, and artistically innovative.

 

Our Vision

A community that, through storytelling, is inspired to reflect on who we are and who we can be.

 

Our Values

 

Determination We have the drive to continue to move forward, with a respectful nod to our tenacious past and a fearless embrace of our future. It is through this forward momentum that we ensure we are the artistic leaders of our community.

 

Curiosity We have a strong desire to know more; about ourselves, our art, and our patrons. This spirit is reflected in our willingness to make room for diversity of thought. This exploration of different viewpoints and ideas is reflected in our engagement with each other, with our art, our peers, and our community.

 

Creativity We use our imaginations to explore our artistic practice and champion innovation in all the work that we do. We believe in the depth of our local talent and use our resources to showcase it.

 

Comradery We interact with each other with good-fellowship and levity.  Our spirit of generosity and warmth is seen in our empathy towards each other, our artists, our patrons, and our community. This allows us to embrace differences and makes us stronger.

 

Safety The health and well-being of each other and our community informs our work and creates a safe, inviting, and inclusive space for all who enter and interact with us. We commit to constantly review our practices to ensure they are anti-racist and non-discriminatory. We are fiercely dedicated to being an organization that continually respects, champions, and uplifts underrepresented voices in all jobs.

 

We also strive to provide a safer work environment, both physically and mentally, and we have made ongoing commitments to inclusion, anti-racism and anti-oppression. We want the stories we work together to tell to have nuanced and varied perspectives.

Job Description

Reporting to the Manager of Corporate Sponsorship & Foundations, this position will be responsible for planning and execute fundraising events to help grow the portfolio. Beyond their events responsibilities, they will also manage vendor relationships including a small portfolio of corporate sponsors. They will also assist the Manager of Corporate Sponsorship & Foundations with grant applications to private and family foundations. The ideal candidate will be someone who works well with tight deadlines and can be a sea of calm in a work environment that is fast paced and constantly evolving.

This position reports directly to the Manager of Corporate Sponsorship & Foundations but will work closely with the entire Fund Development Team.

 

DUTIES AND RESPONSIBILITIES 

• Plans and oversees fundraising dinners (approx. 4 annually)
• Plans and monitors an online auction
• Plan and execute two annual raffles
• Creates invitations for donor and corporate events
• Plans and oversees our opening night Artistic Director’s Circle receptions
• Plans and executes our annual Donor Appreciation event
• Manages vendor relationships
• Manages a small portfolio of corporate donors and foundations
• Supports corporate events, including coordinating needs with other internal departments
• Assists with writing and submitting Foundation applications
• Assists with benefit fulfillment events for donors
• Manages all Development volunteers
• Must attend events in the evenings and on weekends as needed

 

SKILLS AND COMPETENCIES

• Excellent organizational, administrative and project management skills.
• A decisive and detail-oriented individual who is able to keep seemingly diverse projects moving forward within a consistent strategic framework.
• Must be goal-oriented, self-motivated, and able to demonstrate great individual initiative with an eye toward results.
• A strong work ethic coupled with an enthusiastic and passionate approach.
• Outstanding written and verbal communications skills, interpersonal and collaborative abilities, team-building skills, and an entrepreneurial spirit must be evidenced.
• Candidate should carry a polished and professional demeanor with the highest ethical and professional standards.
• A university or college equivalent in general arts or business is an asset
• Exceptional customer service and outstanding interpersonal skills
• A valid driver’s license is an asset
• Excellent computer skills including experience working with Canva or other design programs would be an asset
• Commitment to the value of teamwork and an ability to contribute constructively to the enhanced systems the company has been integrating and adapting

 

QUALIFICATIONS

• Post-secondary degree in general arts or business, or equivalent experience.