Member Handbook

A PACT account allows you to access Member & Colleague only features including:

• Extensive resource library Advocacy, Human Resources, Health & Safety, Environmental Stewardship and Library on Equity, Diversity & Inclusion.
• Labour Relations / Contracts resources (for Regular, Commercial, Associate & Affiliate Members only).
• Register for PACT Member & Colleague only events.
• Set up communication preferences, including Advocacy Alerts, and Contract Confidentials.
• View shared Region & Caucus documents.

If you are a new member or colleague, your organization's main contact will receive a link to pay the membership dues and create a company profile. Once the profile is created, they can invite Team Members to create an account under your organization’s profile. It is strongly encouraged to have accounts set up for your leadership team and to keep them up to date.

• Ensure the primary contact information for your organization is up to date, or else you may not receive vital communications.
• Ensure your Organization Profile is up to date and all information is complete and accurate.
• Renew your membership by providing the appropriate information during the renewal period (See Renewing your membership below)
• Upload all executed contracts to your organizational profile on the PACT website (Regular, Commercial & Associate Members).
• Ensure someone in your organization is receiving all official PACT communications and disseminating the information to your team as appropriate. Provide timely response to PACT communications, inquiries, and requests for information.
• Participate in PACT’s governance decisions or arrange for a Proxy voter on your behalf (Regular, Commercial, & Affiliate Members).
• Support to the best of your abilities PACT sector initiatives, such as World Theatre Day, and advocacy campaigns.
• Participate in creating constructive, open, and respectful spaces at PACT events.
• Act in alignment with PACT’s Mission and Values.

When you create your member account, you will be prompted to select a caucus. Caucuses provide the opportunity to connect with groups of organizations and individuals with similar mandates or area of practice. Your region will automatically be selected based on your company's address. For more info view our Regions & Caucuses page. 

Not sure which caucus is the best fit for you? Contact Program Associate Panthea (pantheav@pact.ca). 

PACT offers a variety of learning and connecting opportunities throughout the year. From Town Halls to Peer-to-Peer sessions, professional development, PACTcon, awards and so much more, there is a robust portfolio of events to keep you connected and support your success!

• Town Halls are a monthly opportunity to come together to hear updates on issues facing our sector. Each session features updates from the PACT staff and board, insights from invited guest speakers, and opportunities to connect with colleagues and hear about each other's work.
• Peer-to-Peers are an opportunity to connect with colleagues who work in similar roles at theatres across the country. Led by peer facilitators, these gatherings offer a casual and conversational forum to share ideas, discuss common challenges, and build on successes.
• PACT is honoured to work with a number of organizations and grassroots initiatives on projects and events that benefit the Canadian performing arts sector. Events from these partners will be shared to PACT Members, Colleagues and non-members on our social media and in our Industry Newsletter.
• PACT is pleased to celebrate and recognize the extraordinary work being done in our sector through the Mallory Gilbert Leadership Award and the Green Award.
• PACTcon is an annual gathering that provides an opportunity to share vital experiences and build genuine connections with your theatre colleagues from across Canada. The conversations started at the event carry through the rest of the year and often spark creative partnerships, mentorships, and joint projects. 

Click here to learn more about PACT Programming.

View our events calendar to see what's on at PACT!

Have a question about an event or programming? Contact Program Manager Patricia (patriciac@pact.ca)

Make your voice heard and shape the industry in which you work by sitting on a committee. Each committee is lead by a PACT Board Member and addresses major issues facing the membership and the Canadian theatre as a whole and strives to create a better environment in which theatre can be created. You do not need to be in a leadership position to get involved! Committees’ welcome participation from individuals at every stage in their career. 

View the list of committees. 

Interested in joining a committee? Contact the Membership & Communications team (info@pact.ca). 

1. Login to your account.
2. Select "Invite Team Members" from the drop-down menu and click "Go To Section".
3. Enter your Team Members' email addresses and click "Invite". An automatic email will be sent to your Team Members with a link prompting them to create an account.

• Login to your account.

To renew your membership (Commercial, Regular & Affiliate)

1. Select "Membership Renewal" from the drop-down menu and click "Go to Section".
2. Enter your organization's gross revenues for the past three years and upload your most recent financial statements.
3. Click "Calculate". Your membership dues will appear
4. Click "Renew".
5. Enter your billing information and click "Continue".
6. Review payment and billing information. Select payment method from the drop-down menu (e-transfer, bank transfer or cheque). 
7. An invoice will be emailed to your organization's Main Contact.

You're all done!

Once the payment has been received, a receipt will be emailed to the Main Contact.

To renew your membership (Organizational Colleague)

1. Select "Colleague Renewal" from the drop-down menu and click "Go to Section". 
2. Select your most recent year's gross revenues from the drop-down menu and upload your most recent financial statements. 
3. Click "Calculate". Your membership dues will appear. 
4. Click "Renew". 
5. Enter your billing information and click "Continue". 
6. Review payment and billing information. Select payment method from the drop-down menu (e-transfer, bank transfer or cheque). 
7. An invoice will be emailed to your organization's Main Contact. 

You're all done! 

Once the payment has been received, a receipt will be emailed to the Main Contact. 

To renew your membership (Individual Colleague)

1. Select "Colleague Renewal" from the drop-down menu and click "Go to Section". 
2. Select the amount you wish to pay, province of residence and click "Continue". Your membership dues will appear. 
3. Click "Renew". 
4. Enter your billing information and click "Continue". 
5. Review payment and billing information. Select payment method from the drop-down menu (e-transfer, bank transfer or cheque). 
6. An invoice will be emailed to you. 

You're all done! 

Once the payment has been received, a receipt will be emailed to you. 

Need help renewing your membership? Contact Membership & Communications Manager Ainslee (ainsleej@pact.ca). 

Regular, Commercial and Associate Members are required to upload all CAEA, PGC & ADC contracts to their PACT account once fully executed prior to the start of their production. Please include riders in your upload.

• Login to your account. 
• Select "Contracts & Documents" from the drop-down menu and click "Go To Section". 

To upload a contract(s)

1. Click the "Upload a Contract" tab. 
2. Select the type of contract: CAEA, ADC, PGC, ASASQ, or Rider. Please only upload one type of contract(s) at a time. 
3. Click "Select File(s)" to upload files from your device. Hold Ctrl to select multiple files to upload. 
4. Enter the document names, production name and contract start date. 
5. Click "Upload". 

You are all set!

To manage an existing contract

1. Click the "Manage My Documents" tab. 
2. All your uploaded documents/contracts will be displayed. 
3. Select the contract you wish to edit and click "Edit". 
4. You will be directed to a new window where you can edit the document name, description and change the file itself. 
5. Click the "Edit" button to save your changes. 
6. To delete a contract, click "Delete" next to the document name. 

Need help uploading a contract? Contact the Membership & Communications team (info@pact.ca). 

The documents section is a space to share resources & documents with regions and caucuses.

Please note that your region(s) and caucus(es) must be selected before using this section. 

• Login to your account. 
• Select "Contracts & Documents" from the drop-down menu and click "Go to Section". 

To upload a document

1. Click the "Upload a Document" tab. 
2. Enter the document name and select the file from your device that you would like to upload. 
3. Select your region and caucus (if applicable) and include a description of the document. 
4. Click "Upload". 

You are all set!

To Manage an existing document

1. Click the "Manage My Documents" tab. 
2. All your uploaded documents will be displayed. 
3. Select the document you wish to edit and click "Edit". 
4. You will be directed to a new window where you can edit the document name, description, and change the file itself. 
5. Click the "Edit" button to save your changes. 
6. To delete a document, click "Delete" next to the document name. 

Need help navigating the Document section? Contact the Membership & Communications team (info@pact.ca). 

Artsboard is PACT’s online job board. It is visited by professional arts workers, artists, and administrators across from Canada.

Special Employment Bulletins (SEB) are job postings sent directly to PACT’s email list with over 1,700 subscribers.

• Login to your account. 
• Select "Artsboard" from the drop-down menu and click "Go to Section". 
• Four options will be displayed:
  • Submit a Job
  • Submit an SEB (Special Employment Bulletin)
  • Manage Jobs
  • Alerts

To submit a job

1. Fill out the form including the main contact for the job posting, company overview, job description, salary, how to apply and applicable deadline. Include the company’s details, website and logo (we recommend using a square image for optimal viewing).
2. Click "Submit". 

You're all done! Your job posting will instantly be uploaded to Artsboard. 

To submit a Special Employment Bulletin (SEB)

1. Fill out the form including your general information, and job information. Fill out sections Job Information 2 and 3 if you would like to include more than one posting in the SEB.
2. Once the form is complete, click "Go to Payment". 
3. In the next window, you will be prompted to enter your billing info. 
4. Click "Submit"

You're all done! Please note that your SEB will processed within 2-3 business days. 

Need help with Artsboard? Contact the Membership & Communications team (info@pact.ca). 

PACT is a national service organization that serves over 180 member companies of the English-speaking professional theatre sector in Canada. PACT’s membership is diverse, ranging from the largest performing arts organizations in Canada, to smaller independent theatre companies that serve audiences in a wide variety of communities from coast to coast to coast: from rural to urban, commercial theatres to charitable-not-for-profits, theatre for young audiences, culturally-specific companies, and everything else in between. 

PACT is supported by membership dues, earned revenue, and grants from federal, provincial and municipal levels of government. PACT is incorporated under the Canada Not-for-Profit Corporations Act as a corporation without share capital; and a designated as a National Arts Service Organization under the Income Tax Act. In addition, PACT has status as a charitable organization and can issue tax receipts for donations.

As a member-based charitable organization PACT holds an Annual General Meeting of its membership as part of its annual conference (PACTcon). Occasionally, other decisions requiring the approval of the membership will be facilitated by online voting.

View PACT's vision & mission. 

View PACT's Bylaws below. 

The PACT network is comprised of Members (professional producing theatre companies) and Colleagues (non-producing organizations and individuals).

View the different types of Members and Colleagues who make up PACT here.  

PACT has two categories of voting members.

Regular & Commercial Members: professional producing theatre companies and signatories to negotiated labour relations agreements and work under their parameters.

Affiliate Members: professional producing theatre companies who are NOT signatories to negotiated labour relations agreements. Their voting rights exclude matters related to negotiated labour relations agreements.

As a member-run organization, PACT’s board of directors is made up of representatives from Regular, Commercial, and Affiliate member companies. The board is made up of officers (President, Past President, Vice-President and Treasurer) and directors who each oversee a portfolio that the board and membership deem important. Board terms are three years each and the officers and directors are elected in different years in an effort to ensure continuity and stability.

PACT Board Directors are elected as individuals who are employed by or who act as authorized representatives of members of PACT.

Board Directors are elected for up to two (2) consecutive three- (3) year terms.

Directors of PACT are elected to specific roles either as Officers or as Portfolio Directors.

Director nominations are recommended by the Governance Committee (which acts as the Nominating Committee), keeping in mind representation across PACT’s diverse membership. Any two (2) voting members may also nominate a qualifying individual through written nomination; qualifying members may also be nominated from the floor at the meeting in which elections are to take place.

Calls for Board Nominations are shared through PACT’s Member Communique emails and in the News Section on the PACT website. Individuals are encouraged to self identify and volunteer during this process. All levels of experience with PACT and not-for-profit boards are considered, the primary prerequisite being a desire to engage!

*Please note that only individuals who are a part of a PACT member company or organization are eligible for nominations.  

PACT memberships last for 12 months. For accounting and administrative reasons, the membership period coincides with our fiscal year (July 1-June 30).

For current Members & Colleagues, any membership renewal payment made between July 1 and June 30 of the following year is deemed to apply to a twelve-month period starting July 1 to June 30, no matter when the payment is made during this period.

Early July - Membership Renewal Opens. Members & Colleagues will be notified by email.

December 31 - Renewal information submission deadline

June 30 - Final payment deadline

Regular, Commercial & Affiliate Members dues are calculated based on an average of a company’s gross revenues over the past three years. This is done in order to account for financial variances from year to year. Get a membership dues estimate here. 

Associate Member dues are calculated based on the production budget. View Associate Membership dues here. 

Organizational Colleague dues are calculated based on the organizations previous year’s annual gross revenues. View Organizational Colleague dues here. 

Individual Colleague dues are pay what you can. View Individual Colleague dues here.

Questions about Membership dues? Contact Membership & Communications Manager Ainslee (ainsleej@pact.ca)

Members & Organizational Colleagues who wish to withdraw their membership need to notify PACT in writing. Until official written notice of withdrawal is received membership will be considered active and dues will be billed accordingly. Notice received on or before September 30 will not be charged for that membership year.  

Regular and Commercial Members choosing to withdraw or change their membership type will have all current artist contracts cancelled and need to be re-issued. PACT’s labour agreement partners will be notified about this change in status.

If you are interested in learning more about the different membership types and what might be the most appropriate for your organization, please contact our Membership & Communications Manager Ainslee (ainsleej@pact.ca) to chat.

PACT Terms of Use include our Social Media Policy, Organizational Statement Policy and Information Policy.

View PACT’s Terms of Use here. 

PACT board have been working on a process for engaging and supporting members when issues arise that sit outside existing dispute systems. This process is rooted in the practice of transformational mediation, as voluntary, collaborative, and outcome focused.

View a draft of PACT’s Practice of Support here. 

Members are invited to opt in or out of PACT’s Open Data Policy. The aim of the Open Data Policy is to increase digital visibility and discoverability by sharing publicly available information with Artsdata.

View PACT’s Open Data Policy here. 

Learn more about the Artsdata project here. 

Questions about the Open Data Policy? Contact the Membership & Communications team (info@pact.ca).