Administrative Assistant

Company Overview

MT Space was created to centralize marginalized and racialized artists and stories, to fill what seems to be a great void in a community of many different peoples. 

For the past 20 years, MT Space has been fulfilling its mandate by creating, producing, touring, and presenting artistic work that reflects Canada’s cultural diversity. Since 2004, MT Space has become a conduit for internationally trained immigrants and newcomer professionals across all disciplines. MT Space has grown from being a company that produces one show every year to an organization that brings culturally and socially relevant work from across the country and around the world to our community of Kitchener-Waterloo. We have challenged the preconceptions of theatre to create, produce, and present work that is accessible and affordable to low-income families while creating a space for Indigenous, immigrant, refugee, and marginalized voices to be heard.

Job Description

A Canada Summer Job

Start Date – End Date: July 6 – Aug 29, 2026

The Administrative Assistant will work closely with the General Manager to meet the day-to-day and long-term administrative needs of MT Space, including finances and office organization. Responsibilities will include:  

• Assisting in preparing bank deposits  

• Assisting the General Manager in preparing paperwork for the year-end financial audit  

• Updating daily cashflow information to ensure records are up-to-date  

• Assisting in processing invoices to be paid, and preparing invoices to be sent out for outstanding payments  

• Aiding the General Manager in administrative preparations for the 2026-27 Presenting Series 

• Following up with vendors and contractors  

• Researching new grant opportunities  

• Creating and sending thank you cards to donors  

• Creating/updating sponsorship packages and lists  

• Creating receipts for all donations received  

• Organizing the office space and keeping an ongoing inventory of supplies  

• Updating contact database  

• Attending meetings and providing meeting minutes and records both internally as well as with artistic partners  

• Aiding the Company Manager in managing all general emails, responding to all inquiries in a timely manner  

• Filing all records appropriately  

• Management of calendars for the daily office requirements, as well as those of the Artistic Director and Company Manager  

• Other tasks as assigned